PEPPOL 3 · EHF · Business Central

Post an invoice. Delivery takes it from there.

Xago Invoice is an extension for Microsoft Dynamics 365 Business Central that distributes your sales invoices electronically. Every invoice leaves as a PEPPOL 3 (EHF) document and reaches the recipient the best way it can — PEPPOL, EDI, PDF by email, or a consumer channel such as eFaktura, Vipps or Digipost.

Get started See how it works

Plug and play No per-customer format decisions and no manual PDF emails.
Standard Business Central Invoice entry does not change. The extension takes over after posting.
Status comes back Distribution status is fetched into Business Central automatically.

01 · How it works

One document out. The right channel in.

Xago Invoice distributes the sales invoices you already create in Business Central. It uses standard Business Central functionality to produce PEPPOL 3 (EHF) invoices and hands them to an access point, which takes care of getting each invoice to its recipient.

01
Post the invoice

Create and post a sales invoice the way you always do. Post and send in one action, or just post and let the job queue send it.
02
PEPPOL 3 / EHF leaves Business Central

Every invoice leaves as a PEPPOL 3 / EHF document, produced by standard Business Central. Nothing about invoice entry changes.
03
The access point looks up the recipient

Companies registered in ELMA receive PEPPOL 3 straight into their invoice reception. Companies that are not receive a PDF by email.
04
Status comes back

The job queue fetches distribution status from the access point into Business Central, so you follow up without leaving the system.

02 · Delivery methods

You do not pick a format per customer.

Every invoice leaves Business Central the same way. The access point looks the recipient up in the relevant registries and picks the channel with the highest chance of digital delivery, prioritising the most cost-effective and environmentally friendly option. Print and mail is the last resort.

Business and public sector recipients

B2B / B2G

PEPPOL / EHF Recipients registered in ELMA get the invoice straight into their invoice reception.
Traditional EDI EDIFACT and other formats for partners that run classic EDI.
VAN and interconnect networks Delivery through interconnected value-added networks.
WebEDI For partners without an EDI system of their own.
API integrations Direct integrations into the recipient’s systems.
PDF by email For recipients that cannot receive electronic invoices.
Print and mail Fallback channel when nothing digital reaches the recipient.

Print fallback

If a recipient cannot be reached electronically, or an email address does not validate, the print fallback takes over so the invoice still reaches the recipient on paper.

Consumer recipients · on request

B2C

Consumer channels are not part of the standard setup. They are available on request as part of your agreement with Xago, and which ones apply depends on the market you invoice in. The channel is chosen per recipient, based on their preferences and registry lookups.

Channel	Market	Delivery
eFaktura	Norway	Delivered to the recipient’s online bank for approval and payment.
Vipps	Norway	Delivered in the recipient’s Vipps app for payment.
Digipost	Norway	Delivered to the recipient’s Digipost digital mailbox.
AvtaleGiro	Norway	Paid by direct debit under a standing agreement with the recipient.
E-faktura	Sweden	Delivered to the recipient’s online bank.
Kivra	Sweden	Delivered to the recipient’s Kivra digital mailbox.
SMS	All	SMS with a payment link.
Smart Email	All	Email delivery where the invoice is confirmed as read.
Email	All	Plain email with the invoice attached as PDF.
Print	All	Printed and posted, as the final fallback.

03 · Benefits

Why Xago Invoice

No per-customer format decisions

You do not need to know which customers can receive electronic invoices. The access point checks ELMA for you.

No manual PDF emails

Recipients outside PEPPOL get a PDF by email automatically. Nobody has to export, attach and send.

Invoice entry stays the same

Invoices are created with standard Business Central functionality. The extension handles distribution after posting.

Unattended operation

Users post, the job queue distributes, and status arrives on its own. Batch posting works without anyone waiting on a send.

Follow up inside Business Central

Distribution status is fetched back from the access point, so finance can see how each delivery is going without another system.

Nothing falls through

When an email address does not validate, the print fallback makes sure the invoice still reaches the recipient on paper.

04 · Under the hood

Built on a multichannel delivery platform

Behind the extension sits an access point that handles every document type, channel and format centrally, so Business Central only ever needs to produce one document.

Automatic channel selection

Each invoice takes the channel with the highest chance of digital delivery, based on the recipient’s preferences and registry lookups.

Registry lookups before sending

ELMA for businesses and the Digipost register for consumers are checked before an invoice goes out.

Automatic print fallback

If no digital channel can be used, the invoice is printed and mailed without anyone stepping in.

Field-level validation

Invoice data is validated field by field before delivery, so errors are caught early instead of being bounced by the recipient.

800+ message formats

Conversion between more than 800 formats means recipients get the invoice in a format they can process.

Receipts, status and monitoring

Receipts and status messages flow back into Business Central, and a portal gives full traceability over all traffic.

05 · Pricing models

Two ways to run it

Xago Invoice always distributes through a PEPPOL access point. What differs is whose access point it is and how you pay. Both models require an agreement with Xago Software AS.

As a service

Xago’s access point

The plug-and-play option. Invoices are distributed via Xago’s access point, with no access point relationship of your own to manage.

Access point: Xago
Pricing: Billed monthly, per invoice
Agreement with Xago Software AS: Required

Bring your own keys

Your own access point

Already have, or want, your own access point relationship? Bring your own credentials and pay only for the app.

Access point: Your own
Pricing: Monthly fee for the app only
Agreement with Xago Software AS: Required

Talk to us about the agreement

06 · FAQ

Frequently asked questions

Full documentation at docs.xagosoftware.io

Do I need to know which customers can receive electronic invoices?

No. Every invoice leaves Business Central as PEPPOL 3 / EHF. The access point checks ELMA: registered recipients get the invoice as PEPPOL 3, the rest get a PDF by email.

Do users have to send each invoice manually?

No. You can post and send in one action, or just post — the job queue sends posted invoices and fetches their distribution status in the background.

What does it cost?

That depends on the service model. As a service, distribution runs through Xago’s access point and usage is billed monthly per invoice. With bring-your-own-keys you use your own access point credentials and pay a monthly fee for the app only. Both require an agreement with Xago Software AS.

Can I send invoices to private individuals?

Yes. Consumer channels are available on request as part of your agreement: eFaktura, Vipps, Digipost and AvtaleGiro in Norway, E-faktura and Kivra in Sweden, and SMS with a payment link, Smart Email with read confirmation or PDF by email in any market.

What if a customer’s email address is wrong?

If the email address does not validate, a print fallback is possible so the invoice is delivered on paper instead.

Does invoice entry change?

No. Invoices are created with standard Business Central functionality; the extension handles the distribution after posting.

Get started

Ready to stop emailing PDFs?

Tell us a little about your invoicing and we’ll walk you through the setup, the agreement and which model fits.

30-minute walkthrough of the distribution flow
Help choosing between as-a-service and bring-your-own-keys
Consumer channels for your markets, if you need them

bj@xago.no +47 22 34 34 23